6.03 USER IDENTIFICATION
Effective: August 15, 2024
Purpose: Emporia State University maintains information systems for business and academic use. User security addresses the ability to ensure the user accessing data and systems is in fact who they say they are, present the necessary credential information for access, and have access only to those resources to which they are authorized. In order to assure that ESU maintains the confidentiality and integrity of its information assets as well as follow legal requirements in respect to information and auditing, this policy will cover access to those assets through the use of a User ID.
Scope: This policy applies to all ESU employees, students, and persons grants appropriate access.
Responsible Office: Information Technology
Policy Statement: Information Technology (IT) will be responsible for administering the access to University information systems it manages.
Unit Support Personnel will be responsible for administering access on servers they manage following the Unique Identifiers Standards.
The Information Security Officer (ISO) is responsible for monitoring and reporting compliance with this policy and for reviewing this policy on an annual basis.
Users accessing University information systems which require authentication will be properly and uniquely identified by an assigned User ID. User ID’s should not be used by more than one person. User ID’s should use a standard format across all platforms to ensure uniformity.
The President or designee must approve any exceptions to this policy.
Definitions: All words and phrases shall be interpreted utilizing their plain meanings unless otherwise defined in another University or Board of Regents policy or by statute or regulation.
Procedures: All procedures linked and related to the policies above shall have the full force and effect of policy if said procedures have first been properly approved by the University’s administrator in charge of Information Technology.
[Information Technology procedures - coming soon]
Related Policy Information: [coming soon]