PAY PERIOD, TIME AND LEAVE REPORTS, AND PAY DISTRIBUTION

Effective: August 15, 2024

Purpose: To outline how University employees will be compensated for their work.

Scope: This policy applies to all University employees on campus.

Responsible Office: Payroll, Human Resources

Policy Statement: Employees at the University are paid on a bi-weekly basis. Paychecks are issued every other Friday. The State of Kansas Department of Administration has implemented a policy of one-hundred percent (100%) direct deposit for employee payroll checks and travel and expense reimbursements. For payroll purposes, employees must have their paycheck deposited electronically to a designated financial institution or apply for Skylight One paycard.

Time sheets are generated centrally by the Payroll Office and distributed to each department’s payroll designee. The Exempt Leave Form used to report leave taken by exempt employees may be found online in InfoPath. All time and leave documentation is due in Payroll at noon on Friday, the day before the end of the pay period.

Online time and leave reporting is processed for all employees by the payroll designee. Exception and positive time reporting will be updated each pay period. User access for reporting time and leave is established and authorized by Payroll.

Pay stubs are no longer printed. Employee paycheck information may be viewed through Hornet365, on the Worklife tab, under the Banner Self Service Channel, in the Employee Folder.

Definitions: All words and phrases shall be interpreted utilizing their plain meanings unless otherwise defined in another University or Board of Regents policy or by statute or regulation.

Procedures: All procedures linked and related to the policies above shall have the full force and effect of policy if said procedures have first been properly approved by the University’s administrator in charge of Human Resources procedures and Payroll Office procedures.

[Human Resources procedures - coming soon]

Related Policy Information: [coming soon]