1.21 CREATION, MODIFICATION, AND DISCONTINUATION TO REGULAR AND INTERIM POLICIES AND PROCEDURES
Effective: August 15, 2024
Purpose: To explain how policies/procedures can be established and modified.
Scope: This policy applies University wide.
Responsible Office: President’s Office; Academic Affairs
Policy Statement: Policies and procedures of ESU’s University Policy Manual and University Procedures Manual can be established either by: (1) approval of the President without a bill having been passed by the Faculty Senate, or by (2) the process involving a bill that is passed by the Faculty Senate and then approved by the President, which exemplifies the concept of shared governance.
Minor changes to policies and procedures may originate in the office of the Provost/Vice President for Academic Affairs. Minor changes are limited to the following:
- change in the name of a department/area;
- change in an individual’s job title;
- grammatical and spelling corrections.
The office of the Provost/Vice President for Academic Affairs shall present a list of all proposed minor changes and their locations in the University Policy Manual to the President of the Faculty, who will submit them to the Committee on Campus Governance for approval.
INTERIM POLICIES AND PROCEDURES
If an emergency or mandate from the Kansas Governor, Legislature, or Board of Regents causes the need for a totally new policy and/or procedure to be established quickly, then the President can do so either as a regular policy and/or procedure (which do not require a Faculty Senate bill), or as an interim policy and/or procedure (on which a subsequent Faculty Senate bill is expected.)
If the need is for quick modification of an existing policy and/or procedure that is not based wholly or in part on previous Faculty Senate bill(s), then the President can establish either a regular modification (which does not require a Faculty Senate bill), or an interim modification (on which a subsequent Faculty Senate bill is expected). If the need is for quick modification of an existing policy and/or procedure that is based wholly or in part on a previous Faculty Senate bill, then the President shall establish only an interim modification.
After an interim policy, procedure, and/or modification has been established by the President, the Faculty Senate shall, except as set forth below, have the following two (2) full academic semesters (not counting summer) to submit a bill to the President that will change the status of the policy, procedure, and/or modification from interim to regular. If no such bill is forthcoming from the Faculty Senate within the two (2) semesters, then the interim policy, procedure, and/or modification shall automatically become regular.
If the Kansas Governor, Legislature, or Board of Regents stipulates that a regular policy, procedure, and/or modification must be established by a deadline date that occurs before the end of the two (2) semester period, and if the President has by that date not yet approved a Senate bill on the matter, then the interim policy, procedure, and/or modification shall automatically become regular on the deadline date. Subsequently, as with any policy or procedure in the University Policy Manual and University Procedures Manual, the Faculty Senate may submit a modification for approval by the President.
Definitions: All words and phrases shall be interpreted utilizing their plain meanings unless otherwise defined in University or Board of Regents policy or by statute or regulation.
Procedures: [General University procedures - coming soon]
Related Policy Information: N/A