KEY ISSUANCE
Effective: August 15, 2024
Purpose: The following policy is to be followed by University employees in acquiring and accounting for keys to University buildings. Issuance of keys by University Facilities will follow current Grand Master/Mater/Standard/Direct to Grand Master Key Security Guidelines on file at Stormont Maintenance Facility.
Scope: This policy applies to University faculty, staff, graduate assistants, and students campus wide.
Responsible Office: Campus and Facilities
Policy Statement:
Faculty, Staff, and Graduates
The administrative head, or designee, of the administrative or academic unit will prepare and submit the electronic Key Request Form for each employee they give permission to receive a key. Authorized keys can be picked up one working day after the date of the request approval.
Each key issued will be the responsibility of the employee to whom it is assigned with the exception of desk and file cabinet keys. Administrative and academic units cannot purchase door keys, nor can keys be issued without being assigned to a specific individual.
The employee or unit will be responsible for the costs and fees indicated in the Key Security Guidelines for each key that is lost or not returned upon termination of employment.
Students
Students will obtain door keys through a unit supervisor or a faculty or staff member who has been assigned the keys at the key shop. It will be up to the person signing for the key to choose some method of securing the key's return from the student or the person will be responsible for the costs and fees indicated in the Key Security Guidelines.
At times there are legitimate reasons for faculty, staff members, and students to be in University facilities after buildings are closed and locked. Faculty, staff, and students are expected to notify the University Police and Safety when they enter, work in, or leave a campus instructional building after closing hours. They should expect to show identification cards, and students must also show after-hour permits.
Definitions: All words and phrases shall be interpreted utilizing their plain meanings unless otherwise defined in another University or Board of Regents policy or by statute or regulation.
Procedures: All procedures linked and related to the policies above shall have the full force and effect of policy if said procedures have first been properly approved by the University’s administrator in charge of Campus and Facilities.
[Campus and Facilities procedures - coming soon]
Related Policy Information: [coming soon]