ADDING, DROPPING, AND WITHDRAWING FROM COURSES
Effective: August 15, 2024
Purpose: The purpose of this policy is to ensure that students understand their financial obligations to the University, the consequences of nonpayment, and the procedures for adding and dropping courses and seeking refunds within specified timeframes.
Scope: This policy applies to all Emporia State University students.
Responsible Office: Academic Affairs; Business and Finance; Registrar's Office
Policy Statement: The official add period shall consist of the first five (5) weekdays of each semester. No classes may be added after the official period without the consent of the instructor. The official drop period consists of the first ten (10) weekdays of each semester. No record of classes that are dropped during the drop period shall appear on the transcript.
Students enrolled for a semester at the University are responsible for paying the University the amounts due. After the 100% refund period, the student is responsible for tuition, fees, all administrative fees, late payment fees, and all costs and expenses incurred in collecting this debt, including the fees of any collection agency, which may be based on a percentage of the debt, and reasonable attorney’s fees, as allowed by law.
All students enrolled at Emporia State University will not be dropped from a Fall, Spring, or Summer semester for nonpayment. If the student owes the University for a prior semester, the student will be dropped in accordance with the University’s policy addressing transcript holds.
Withdrawal
If a student elects to withdraw from one or more classes after the official drop period and through the 10th week of the regular semester, the grade of “W” shall be recorded on the transcript regardless of the student's academic standing in that class.
After the 10th week of the regular semester the student may not withdraw from class, nor may the instructor assign the grade of “W”. In extenuating circumstances, the student may appeal to the office of the Vice President for Academic Affairs to receive a grade of “W” after the 10th week.
Classes taught in less than the regular semester shall follow a similar pattern. If a student elects to withdraw from one of these shorter classes after the official drop period and before 5/8 of the class periods have been completed, the grade of “W” shall be recorded on the transcript. After 5/8 of the class periods have been completed the student may not withdraw nor may the instructor assign the grade of “W”. In extenuating circumstances, the student may appeal to the office of the Vice President for Academic Affairs to withdraw with the grade of “W” after 5/8 of the class periods have been completed.
Definitions: All words and phrases shall be interpreted utilizing their plain meanings unless otherwise defined in University or Board of Regents policy or by statute or regulation.
Procedures: All procedures linked and related to the policies above shall have the full force and effect of policy if said procedures have first been properly approved by the University’s administrator in charge of Academic Affairs.
[Academic Affairs procedures - coming soon]
[Business and Finance procedures - coming soon]
Related Policy Information: 4.31 – Grades; 5.09 – Holds